Microsoft Purview Data Lifecycle Management

Description

Retention and Deletion Policies

Retention Labels

Assign labels to classify and manage the lifecycle of content based on its business or regulatory requirements.

Retention Policies

Apply organization-wide retention policies to ensure critical data is preserved for the required duration.

Automatic Deletion

Configure rules to automatically delete content once it is no longer needed, minimizing risks and storage costs.

Intelligent Data Classification

Sensitivity Labels Integration

Classify data with sensitivity labels for comprehensive lifecycle and access management.

AI-Driven Insights

Use machine learning and AI to detect sensitive content and apply appropriate retention or deletion rules automatically.

Custom Classification

Create custom classifiers to identify and manage specific types of data relevant to your organization.

Compliance and Governance

Regulatory Adherence

Helps meet compliance standards like GDPR, HIPAA, and SOX by ensuring data retention policies align with legal requirements.

Audit Logs

Maintain records of data activity and policy changes for transparency and compliance audits.

Proof of Disposal: Generate reports to demonstrate adherence to data deletion policies.

Data Coverage Across Platforms

Microsoft 365 Integration: Manage data lifecycle for content in Microsoft Teams, Exchange, SharePoint, OneDrive, and other Microsoft 365 services.

Third-Party Integration: Extend data lifecycle policies to third-party data sources via connectors, enabling holistic governance.

Flexible Policy Application

Scoped Policies: Apply policies to specific users, groups, or locations for targeted data governance.

Adaptive Scoping: Dynamically include or exclude users and data based on properties or attributes, reducing manual effort.

Event-based Retention: Trigger data retention or deletion based on specific events (e.g., employee termination, contract expiration).

Advanced Data Insights

Content Explorer: Gain insights into classified data and its usage patterns to refine policies and governance strategies.